Freight Charges :- As informed by Company from time to time through Whatsapp message from Company’s Mobile no. : 9070707607.
Revision of Freight charges :- As per mutual understanding.
Payment Terms :- 90% Advance after vehicle leaves the place of loading and balance after 15 days of receiving original‘POD’.
Vehicle Placement :- Within 4 hours. Vehicles to be Load worthy and Road worthy with proper documents as per RTO norms.
Placement Penalty :- If the Transporter has accepted vehicle requirement order from Company and has confirmed to provide the vehicle then in case of failure to do so the Company can put a penalty of Rs.500/- for such incident.
Delivery Schedule :- Each vehicle must reach and report to the consignee as per delivery time informed by Company’s representative to the Transporter. Any delay due to engine failure / accident / road block etc. must be informed to us by “Transporter” via E-mail, Text message or what app image immediately within 24 hours.
Delay Penalty :- lf the vehicle reaches the destination late after the scheduled date due to reasons other than engine failure / accident / road block then an amount of Rs.1000/- per day per vehicle will be deducted from Transporter's balance payment for the total delay in delivery after 24 hours of expected date of delivery.
lf the Vehicle(s) reaches late at the destination due to breakdown (mechanical issues), seized by financer for non-payment of EMl’s or by Government authorities or by any other authority for any violations / noncompliance then it will be the responsibility of Transporter to inform about the same to us in writing immediately and arrange to release / replace the vehicle within next 24 hours. All expenses related to such activity will be borne by Transporter. The Company reserves its right to impose any penalty to recover its losses from the Transporter. Any deduction of Company's dues by its Customer regarding the late delivery etc. will be recovered from the Transporter.
Ownership of the Goods :- The “Transporter" in any scenario will not become owner of the goods / material in the Vehicle provided. The client of the Company in all cases will have total ownership over the goods. The Transporter will not unload / tranship the material loaded in the vehicle at a destination other than as mentioned in the r LR without prior approval from the Company. If this happens then the Transporter shall be responsible for safe delivery of the goods loaded in the vehicle to the consignee and all the charges for the transportation, storage, unloading and loading will have to be borne by the Transporter in addition to any deduction of Company's dues by its Customer on account of damages, shortages, loss of sale, penalties etc.
Short Delivery / Theft :- Cost of material delivered short or in damaged condition to the consignee will be recovered from the "Transporter".
Material Shortage / Damaged in Transit :- The cost of any shortage of the material or damages caused in transit to the packing and /or material will be recovered from “Transporters” balance payment if the same is debited to us by our customer. In the event of any accident, “Transporter” shall immediately intimate us & thereafter submit all related document for filing the claims and also provide necessary help in all the procedures afterwards. In case of accidents, the damaged goods have to be brought back by Transporter, to the destination specified by us, free of cost immediately.
Applicability :- All the terms and conditions made applicable to Company by it’s principal customer will be automatically applicable to "Transporter".
Statutory Penalty :- lf any of the vehicles provided for transportation services are penalized by any Govt. authorities for any violations then it will be the sole responsibility of the “Transporter” to pay such penalty amount immediately.
GPS System :- The “Company” may use its software to track the vehicle's movements from the time vehicle reports for loading till it gets unloaded at the destination. The “Transporter” agrees to allow the company to use its software to track its driver’s mobile phone. In case of any technical failures, the Transporter will have to provide vehicle's actual location every day to company office.
LR & other Documents :- The “Company” will provide 2 copies of LR to the driver which will be generated from Automated LR system/manually after loading of the vehicle.
Acknowledgement :-
i.The driver will have to submit one copy of the LR along with other dispatch documents as handed over to him, to the consignee and obtain clean Acknowledgement on the Driver's copy of LR from the consignee with their rubber stamp and signatures for having received the goods in Good condition.
ii.Driver will ensure that vehicle's arrival date & Time and unloading Date & time are mentioned by the consignee on the back side of LR by the consignee’s staff.
iii.Any charges paid by driver for unloading at consignee's warehouse will be reimbursed by the company if the same are duly certified by the consignee's staff with proper rubber stamp and signatures.
POD Submission :- “Transporter” agrees to arrange to send photo/ scanned copy of the POD of each LR to the “Company” immediately after the unloading is completed via what’s App or email and submit the original POD on Drivers copy duly Stamped by the consignee to the company's office / representative along with his invoice immediately within 15 days from the date of delivery. In case of any Delay in receiving POD, the “Company” shall deduct according to below table:
| POD submitted after - Days | Amount (Per Day)Rs. |
| 16 to 20 | 25.00 |
| 21 to 25 | 50.00 |
| 26 to 30 | 100.00 |
| Above 30 | Balance Payment against that LR shall be kept on hold / forfeited as may be decided by the Company management. |
In case of loss of original POD, “Transporter” will obtain duplicate POD duly stamped by the consignee and submit to Company office within 30 days from the LR date.
However, if “Transporter” fails to provide the duplicate POD as above, then the Balance Payment against that LR will be made as per decision of the company only after it's dues are received in full from the client. The company shall recover from the Transporter any costs incurred in obtaining the duplicate copy of POD along with a token penalty towards bank interest.
Branding :- Branding of our company will be done on the vehicles of the “Transporter” and the “Transporter” shall not have any objections about the same.
Other Requirements :- The driversof the “Transporter” must :-
a.Have Valid driving License.Must follow traffic rules all the time.
b.Must have knowledge of the route to the destination.
c.Must not consume alcohol / tobacco or smoke while on vehicle during the trip.
d.Must behave politely with all the company personnel.
e.Must be aware about safe & timely delivery of material.
f.Must maintain the vehicle in good condition.
g.Must reach destination as per schedule.
Documentation :- All the Valid documents of the vehicle like RC, Fitness Certificate, Road Tax, Permit, PUC &Vehicle Insurance papers must be available all the time with vehicle and be produced by the driver whenever demanded. All Toll charges enroute are included in the freight agreed and shall be paid by the Transporter.
Safety :- The vehicles must have adequate quantity of good Lashing material / chain/ Belts/ Tarpaulins as may be required for safety of the goods to be carried.
Vehicle Breakdown enroute :- In the event of a breakdown of any of the Vehicle(s) the “Transporter” shall first inform the ‘ Company’ with details and if required shall provide a replacement vehicle of same type with 24 hours, at the spot where the break down has occurred, shift the material from original vehicle to the replacement vehicle at his own cost and continue the journey without wasting time and try to reach the destination as early as possible. The Transporter shall provide any valid documentary proof in support of the breakdown. If the Transporter fails to provide replacement then he will have to return the unused Advance to the company immediately
Insurance :- The “Transporter” will be entirely responsible for taking appropriate Insurance of vehicle and driver.
